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IOE Alumni Society Charter

The University of Michigan

Industrial and Operations Engineering Alumni Society

As approved October 27, 2006

ARTICLE I: Name

The name of this association shall be The University of Michigan Industrial and Operations Engineering Alumni Society (IOE Alumni Society), hereafter referred to as the Society.

ARTICLE II: Mission

The mission of the Society is to enhance the relationship between the Department of Industrial and Operations Engineering of the University of Michigan, and the alumni of the Department, thereby encouraging the excellence of the Department and its graduates.

ARTICLE III: Purpose

The purpose of the Society shall be:

1. To stimulate among its members an enduring interest in the Department, the College of Engineering and the University of Michigan.
2. To foster fellowship and strengthen ties among alumni, students, faculty and friends of the Department.
3. To educate its members to the goals and progress of the Department, thus enabling the members to assist in advancing the Department programs.
4. To encourage a continual flow of outstanding applicants to the Department; to provide advice, encouragement and assistance through mentoring and other methods of communication with the students of the Department; and to assist in the placement of Department graduates.
5. To help University faculty and staff to meet Department, College of Engineering and University of Michigan needs for financial support from public and private sources.

ARTICLE IV: Membership

All alumni of the Department of Industrial and Operations Engineering within the University of Michigan College of Engineering (the Department), past and present faculty members, as well as friends who have demonstrated a vital interest in the Department shall be members of the IOE Alumni Society. Alumni are those who have graduated from the current Industrial and Operations Engineering Department or who have graduated from all related programs that may no longer exist, but are allied with the Department. Contributing Members of the Society include dues paying members and/or those active in society affairs. Only current Contributing Members of the Society are eligible to vote in society elections.

ARTICLE V: Society Administration

The Society Executive Committee, hereafter referred to as Executive Committee, shall be the governing body of the Society and shall direct the management of all Society affairs. The administration of the Executive Committee shall be as follows:

1. The Executive Committee shall consist of the President, Past President, Vice-President, Treasurer, Secretary, Department Chair, Faculty Representative, Publicity Chair and Student Representative
2. The Officers of the Society shall be a President, Past President, Vice-President, Secretary, and Treasurer.
3. The President and Vice-President shall be elected from the members of the Society, with a two year term of office, beginning July 1st following the election. The initial Officers will serve from October 27, 2006 until June 30, 2009.
4. The Treasurer and Secretary positions may be filled by election, or appointed by the Department Chair on the approval of the President and Vice-President.
5. The Department Chair shall serve ex-officio.
6. The Faculty Representative shall be chosen by the Department Chair.
7. The Publicity Chair shall be selected from the members of the Society by the President, in consultation with the Executive Committee.
8. The Student Representative will be nominated by the Department Chair on the approval of the President and Vice-President.
9. When a new President is elected, the outgoing President will become the Past President.

ARTICLE VI: Elections

All elections shall be conducted according to the following guidelines:

1. Elections will be held every other year in April and May via email/ regular mail, beginning in 2009.
2. The Executive committee will solicit nominations three months prior to the election.
3. The candidates receiving the largest number of votes cast shall be declared elected.
4. A vacancy in the office of President shall be filled by the Vice-President.
5. Any other vacancy on the Executive Committee occurring between elections shall be filled by appointment of the President or Department Chair with the concurrence of the current members of the Executive Committee.

ARTICLE VII: Duties

The duties of the members of the Executive Committee are as follows:

1. President: The President shall be responsible for scheduling and running the board meetings and all activities of the Society. As needed, the President will appoint members to chair Society initiatives. The President will serve as liaison to the University of Michigan College of Engineering Alumni Board.
2. Past President: The Past President will provide institutional memory to the Society; offering advice, lending continuity to Society affairs and assisting the President.
3. Vice-President: The Vice-President shall oversee the organization of the Society's activities, assist the President as needed and conduct the Executive Committee meetings in the President's absence.
4. Secretary: The Secretary shall be responsible for maintaining the Contributing Member roster; maintaining the official files, including all official correspondence (electronic and regular) and minutes of the meetings of the Society; conducting the election as defined in Article VI above, and coordinating Society input to the Department Newsletter and Society web page
5. Treasurer: The Treasurer shall be accountable for financial activities of the Society and the administration of the Society assets. The Treasurer is authorized to draw upon these assets to finance the routine activities of the Society. The Treasurer shall report all transactions to the Executive Committee at each of their meetings and at other times when they so request.
6. Faculty Representative: The Faculty Representative shall communicate the interests and concerns of the Department faculty to the Society and the Society's concerns to the faculty.
7. Publicity Chair: The Publicity Chair will communicate Society activities to the Society, the Department Alumni, students and faculty, and gather information and articles for use on the Society and Department web pages and newsletters.
8. Student Representative: The Student Representative shall communicate the interests and concerns of the Department students to the Society and the Society's concerns to the students.

ARTICLE VIII: Finances

An account in the name of the Society shall be established. Its purpose will be to permit the conduct of routine business of the Society.

ARTICLE IX: Meetings

The meetings of the Society shall be held upon call of the President and/or the Executive Committee. There shall be at least one meeting per year. The date and place of the meetings will be announced by one of the following methods: electronic mail, regular mailing, on the Internet or in the Department Newsletter.

ARTICLE X: Revisions

Proposed revisions to these Bylaws shall be endorsed by ten members of the Society or the Executive Committee. Approval of a revision shall require two-thirds favorable vote of current Contributing Members.

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